Are you searching to find the perfect conference venue? We know choosing the right venue is key to your event’s success. To make an impact in New Zealand, VR Conferences have options in Auckland, Rotorua and Hanmer Springs - each with what you need for modern day conference attendees. Here’s our essential checklist to help you choose the right venue for your next conference!
1. Location
Where are your attendees coming from and what kind of experience do you want to create? A central city like Auckland makes travel easier for international and local attendees with plenty of dining, shopping and after hours entertainment on hand. If a cultural experience is part of the plan, our Rotorua conference venue has conference ready facilities with natural hot springs and rich Maori heritage, Hanmer Springs has a more relaxed setting - perfect for those who want to work and explore the activities around the area.
2. Venue Capacity & Layouts
Conferences come in all shapes and sizes so flexibility in room layouts is key. Look for venues that can be customised to fit your event’s unique needs. Our Auckland conference venue is equipped with large conference rooms that also have smaller breakout spaces - perfect if you’re running multiple sessions or workshops. Rotorua has options that flow from formal meeting spaces to informal networking areas - a versatile space for discussion.
3. Technical Infrastructure & Support
Today’s conferences rely heavily on technology from live streaming to interactive presentations so make sure your venue can deliver. Each of our venues in New Zealand venues have high speed internet and advanced audio visual setups to keep sessions running smoothly. In Auckland tech forward venues are well equipped to support digital presentation.
4. Accommodation & Comfort
Attendees appreciate the little things that make their time at the conference more enjoyable. Look for venues with high quality catering options, comfortable accommodation and nearby attractions. In Rotorua you’ll find venues surrounded by local activities, from geothermal pools to cultural tours, so attendees can experience the city beyond the conference. Hanmer Springs is nestled in the natural landscape and is perfect for those who want a peaceful environment, with professional facilities and relaxing leisure options - perfect for unwinding after a big day.
5. Event Planning & Support Services
Great conference venues have experienced coordinators who know the event management ropes so your planning experience is a whole lot smoother. From set up to clean up an on site coordinator can help anticipate and solve any last minute dramas so you can focus on hosting. Whether it’s our Auckland conference venue, Rotorua conference venue, or Hanmer Springs conference venue, we have staff who will help your event succeed.
VR Conference Venue Locations
VR Rotorua Lake Resort
Set on 7 acres of beautifully landscaped gardens, VR Rotorua Lake Resort venue has a beautiful setting to hold your conference. The lakefront backdrop is a peaceful view for your attendees.
With 42 rooms on site the resort has accommodation options for your conference delegates. At “The Grill” their restaurant guests can dine fine with gourmet dishes and customised menus for up to 120 people.
Hanmer Springs Retreat
Our Hanmer Springs Retreat conference venue can handle big or small meetings, with a versatile space to suit all your conference needs. The main conference room can hold up to 300 people and has the added bonus of being fully soundproofed with an insulated wall. Delegates have access to projectors, whiteboards and catering that sources locally.
Attendees can enjoy activities such as guided hiking, mountain biking or relax at the famous Hanmer Springs Thermal Pools. There’s an on site restaurant with a range of dining options that feature fresh ingredients from local sources.
Auckland Airport Gateway Hotel
The Auckland Airport Gateway Conference Venue is close to the airport and has a range of event spaces and venues in the Auckland area to suit all types of conferences. With 70 rooms for guests and an events team, this hotel will make your conference planning from start to finish a breeze.
Choosing a VR Conferences venue guarantees a professional, well-equipped setting in one of New Zealand’s premier destinations. With properties in Auckland, Rotorua, and Hanmer Springs, VR Conferences offers flexible spaces, on-site accommodations, advanced tech support, and sustainable practices to suit events of all sizes.
Get in touch with our team today and book your next conference at VR Conferences!
